Digital Records and Document Management
Course Code
HRM-011
Date
27 April - 8 May 2025
Place
Dubai
Fees
3000$
Introduction :
Digital records and document management is a key aspect of modern organizational work, contributing to enhanced efficiency and easy access to information. This course focuses on the methods and techniques of managing electronic documents to ensure confidentiality and easy access at any time. It also addresses the challenges faced by organizations in this area and ways to resolve them. Participants will gain an understanding of modern digital document management tools and techniques, and how to apply them in various work environments.
Objectives :
- Understanding the importance of digital records and document management.
- Learning about digital document management systems and tools.
- Learning how to categorize and organize digital documents.
- Mastering techniques for digital document archiving.
- Applying digital governance principles in document management.
- Learning how to maintain the confidentiality of digital documents.
- Exploring workflow automation tools for document management.
- Developing skills for efficient digital document retrieval.
Target Audience :
- Employees in information systems departments.
- Project management teams.
- Workers in archiving and document management.
- Specialists in digital data management.
- IT support staff and system administrators.
- IT managers.
- Employees in organizations that rely on electronic systems for document storage.
Content Outlines :
Module 1 – Introduction to Digital Records Management
- What are digital records?
- The importance of records management.
- Challenges in digital records management.
- Types of digital records.
- How to organize records.
- Modern technologies for records management.
Module 2 – Digital Archiving Techniques
- Document scanning technologies.
- Digital archiving tools.
- Benefits of digital archiving.
- Archiving automation.
- International archiving standards.
- Common archiving issues and solutions.
Module 3 – Security and Protection of Records
- Basics of document security.
- Document encryption technologies.
- Protecting documents from tampering.
- Ensuring data confidentiality.
- Digital security policies.
- Using digital rights management systems.
Module 4 – Digital Document Retrieval
- Data retrieval techniques.
- Organizing files for quick access.
- Advanced search tools.
- Effective search strategies.
- AI-based search technologies.
- Indexing tools.
Module 5 – Practical Applications for Document Management
- Implementing a document management system.
- Case studies from different organizations.
- Strategies for scaling document management.
- Online document management software tools.
- Digital records management software applications.
- Digital workflow techniques.